Staff Capacity Planner

This block, from the master.

The residents the master schedule gives you, block by block, and the coverage they can build. Change a number and the whole page follows.

This year's master schedule

Not imported yet — showing last year's numbers.

Import — Google Sheet link or pasted cells

Google Sheet link (shared "anyone with the link") — remembered and re-read every visit

…or paste cells

Home rotation code

Rotators:

Block

Rules the analysis uses (scheduler configuration)

Area	Min / shift	Max / shift	Senior required

Cap per resident Shifts per rotator CC floor per junior FT target per junior R3 surplus covers one Respiratory slot per shift Senior safety margin

Rotators cover Acute, Respiratory and Fast Track only. Coverage is raised from the minimum toward the maximum in this order: Critical Care, Acute, Respiratory, Fast Track — as far as the residents allow. R3 shifts above the Critical Care target may fill one Respiratory slot per shift (after the senior safety margin).

1 · Coverage this block

–

2 · Critical Care

–

3 · Fast Track

–

1 · What we have — quick view of the year

Block

"Achievable coverage" = the highest staffing per shift each area can reach with these residents, after one senior in every AC/CC shift, with the leave entered for that block already deducted. Click a block number to plan it below.

Coverage questions, block by block (Critical Care · Respiratory · Fast Track)

Each table answers one question for every block, from the master numbers. Targets are editable — the tables and the rest of the page follow. Rotators needed are cumulative in priority order: Critical Care first, then Acute, Respiratory, Fast Track.

Can we cover Critical Care at per shift?

Block	R3 · R4	Juniors	Senior slot	Junior CC shifts	CC per junior	Verdict

Can we cover Respiratory at per shift?

Block	Juniors	R3 → RZ	Rotators you have	Rotators needed	Verdict

Can we cover Fast Track at per shift?

Block	Juniors	Rotators you have	Rotators needed	With your rotators	Verdict

2 · Critical Care months — how many residents can we take

A Critical Care month is a whole block in Critical Care (16 shifts). R3 seats come out of the senior CC slot (one per shift), R2 seats out of the junior CC slots. R3 first; then as many R2 as the slots allow.

Seniors not on a CC month keep at least CC shifts Juniors not on a CC month keep at least CC shifts Max seats per block: R3 · R2

R3 — one CC month each

–

R2 — one CC month each

–

Seats in the year

–

Block

3 · Plan this block —

Adjust

Seniors

–

Juniors

–

Rotators

–

Critical Care month in this block

R2 on CC month R3 on CC month

Leave in this block

days from day

Resident	Level	Days	From day

R3 priority R3 Critical Care target % Seniors work Acute and Critical Care only (one senior per shift in each). R3 shifts above the target go to Respiratory Zone.

Result for this block

Achievable staffing per shift, by area

Area	Min	Achievable	Max	Shifts per junior

If the number of rotators were…

Rotators	CC · AC · RZ · FT	FT per junior	Status

Critical Care shifts per resident in this block

Level	On EM	CC shifts each	AC	RZ	CC %

Leave headroom in this block

Year tables — Critical Care per level, senior distribution and leave headroom, all blocks

Each R3's block — CC · AC · RZ shifts, with CC as % of the block

Critical CareAcuteRespiratory— CC %

Each R4's block — CC · AC shifts, with CC as % of the block

Critical CareAcute— CC %

Block

Juniors and seniors — CC shifts per resident

Block

Leave the year can absorb

Senior leave-weeks per block — can be approved (bars) vs last year's pattern (line)

Junior leave-weeks per block — can be approved (bars) vs last year's pattern (line)

Block

Draft rota, no names yet.

A template for the selected block built from the numbers only: every resident is a placeholder (R3-2, R1-14, ROT-3…) with the level's shift load and the leave you entered. The layout follows the scheduler rules — a senior in every Acute and Critical Care shift, the area caps, at most 5 nights in a row, 7 days in a row, no morning after an afternoon or night, and no more than 2 weekends. Whoever fills in names can replace the placeholders one-for-one.

Block Day 1 is a Staffing Shifts per resident (target; scaled down if there are more residents than slots) Shifts per rotator Seed

CC Critical CareAC AcuteRZ RespiratoryFT Fast TrackM / A / N = morning / afternoon / night · L = leave · blue columns = weekend

Residents per block by level — seniors (R4 + R3) and juniors (R2 + R1) as groups

R4R3R2R1rotators

CC shifts per resident, by level, per block (dashed = last year)

R4R3R2R1

CC shifts per block — seniors' share vs juniors' share

seniors (one per shift)juniors

Last year's schedules (2025–26) against this year's master — headcount, coverage margin and the patterns worth planning around. The plan on the other tab is unaffected.

Last year vs this year

Seniors on the floor per block — last year (grey) vs this year

Juniors on the floor per block — last year (grey) vs this year

Block

Patterns to plan around (last year)

Critical Care and Fast Track shifts per junior, achievable per block

CCFTlast year R2 (3.0 / 2.3)

Leave last year, % of block days

seniorsjuniors

Leave climbs through the year: seniors never below 15%, 25–27% in blocks 11–12; juniors 4% → 22%.

Who can use this planner.

Invite a chief resident or another program director by email. They get their own workspace with their own plan and can pull yours in as a starting point at any time. Nothing you save is changed by what they do.

Invite someone

Name (shown in the header)

Role

People you invited

Name	Email	Role	Last sign-in

Each person signs in with their own email. The first sign-in uses the password from the set-password email; they can change it any time from "Forgot password" on the login screen. Removing someone here revokes their access.

Staff Capacity Planner

Staff Capacity PlannerPraxis

This block, from the master.

Draft rota, no names yet.

Who can use this planner.